Building Steward
Term:
- Three years with a maximum of two consecutive terms.
Clerk's Responsibilities:
- Understand and be able to implement Quaker process.
- Serve as primary contact person for committee.
- Schedule meetings and ensure that meetings take place.
- Ensure that an agenda for committee meetings is organized.
- Ensure a report is generated to be presented to the Meeting for Business.
- Ensure that committee meeting minutes and notes, which may include background discussions, concerns, planning, proposals, actions and possibly confidential material, be written and kept as an organized file.
- Ensure that action items that arise during committee meetings are assigned.
- Arrange for the new committee’s first meeting and at that meeting ensure that the committee chooses its clerk, unless the clerk has been specified by the Nominating Committee.
Committee's Responsibilities:
- Act as steward of the property and grounds of the Flagstaff Friends Meeting.
- Evaluates the condition of the building and grounds, and prepares a maintenance schedule. Repairs, periodically maintains and cleans structures, grounds and machinery as per the maintenance schedule. Arranges for work to be done by Meeting members and attenders and/or by outside help.
- Works in conjunction with the Treasurer in preparing a fiscal forecast noting any major expenses expected and presents to the Meeting for Worship for Business at least once a year or as needed.
- Approves use of Meeting property by members and attenders and care for furniture and other equipment.
- Maintains a copy of all deeds, contract information, repair records, and warranty information in a permanent file.
- Submits an annual statement of short and long-term goals to the Meeting for Business.
- Makes regular, preferable written, reports to the Meeting for Worship for Business.
- Assures a smooth transition and transfer of information to the new committee members.
