Meeting Correspondent
Term:
- Serves a three-year term with a maximum of two consecutive terms.
Qualifications:
- Must be a member or attender.
- Must be familiar with Intermountain Yearly Meeting Faith and Practice and be able to keep the records in an electronic format. Web experience is a plus. Familiarity with Quakerism and library resources. Have access to the Internet. Have the ability to work with the Meeting webmaster and /or act as webmaster to keep the web site current and post information in a timely manner.
Meeting Correspondent's Responsibilities:
- Understand and be able to implement Quaker process.
- Serve as primary contact person for committee.
- Schedule meetings and ensure that meetings take place.
- Ensure that an agenda for committee meetings is organized.
- Ensure a report is generated to be presented to the Meeting for Business.
- Ensure that committee meeting minutes and notes, which may include background discussions, concerns, planning, proposals, actions and possibly confidential material, be written and kept as an organized file.
- Ensure that action items that arise during committee meetings are assigned.
- Arrange for the new committee’s first meeting and at that meeting ensure that the committee chooses its clerk, unless the clerk has been specified by the Nominating Committee.
Additional Responsibilities:
- Reviews the guest book each week and writes a follow up note to new attenders welcoming them and inviting them back.
- When the Meeting web site is established, review it regularly and arrange for/make updates.
- Checks for and responds to phone and email messages. Alerts clerk or committees if appropriate. Updates messages as needed.
- Coordinates the religion page notice in Arizona Daily Sun and other media notices.
- Ensures a smooth transition and transfer of information to the next office holder.
