Treasurer
Term:
- Three years with a maximum of two consecutive terms.
Qualifications:
- Must be a member or long-term attender.
- Must be familiar with financial record keeping and be able to keep the records in the computer program.
Clerk's Responsibilities:
- Understand and be able to implement Quaker process.
- Serve as primary contact person for committee.
- Schedule meetings and ensure that meetings take place.
- Ensure that an agenda for committee meetings is organized.
- Ensure a report is generated to be presented to the Meeting for Business.
- Ensure that committee meeting minutes and notes, which may include background discussions, concerns, planning, proposals, actions and possibly confidential material, be written and kept as an organized file.
- Ensure that action items that arise during committee meetings are assigned.
- Arrange for the new committee’s first meeting and at that meeting ensure that the committee chooses its clerk, unless the clerk has been specified by the Nominating Committee.
Additional Responsibilities:
- Maintains records of checking, savings, and any investments on behalf of Flagstaff Friends Meeting.
- Submits an annual budget forecast to the Meeting for Worship for Business in January of each year.
- Disperses funds in a timely manner.
- Collects and maintains records of donations (monetary and non-monetary), usage fees, and special Friends projects.
- Submits a Treasurer’s report on a monthly basis to the Meeting for Worship for Business.
- Submits financial records annually for audit to a review committee selected by the Nominating Committee.
- Execute and maintain agreements with Meeting property users.
- Ensures a smooth transition and transfer of information to the next office-holder.
